Britannia identified that they were spending a lot of time and resource conducting group training on site. Because dedicated site managers were spending all day carrying out inductions, a primary business objective was identified to streamline the system.
Changing company systems had the potential to meet with resistance, as some members believed it would be hard to replace face-to-face contact, and management had concerns about accessing archived data for external audits.
Research into the market indicated that moving health and safety inductions online would help Britannia:
1. Reduce costs by minimising the time spent conducting inductions
2. Consistently deliver quality inductions
3. Keep inductions updated with the latest site rules
4. Provide easy access to securely stored and archived data
In addition, an online system, with data securely stored in the cloud, would eliminate the need to store paper records that were susceptible to damage or loss.
Solution
It was clear that the manual induction process could be updated, and HSEQ Manager at Britannia, Neil Rakestrow, was tasked to find a system that could be easily rolled out across the company. After a demo of the GetOnSite system, Neil identified immediately that the system would meet their requirements.
Following a 30-day free trial to evaluate how well the system would meet Britannia’s induction needs, the platform demonstrated that it was a painless and simple transition from a paper to online process.
“The support from GetOnSite has been great. All our site managers receive system training before their sites go live, and they know that additional support from the operations team is easily accessed.”
Neil Rakestrow, HSEQ Manager
The pre induction system benefits contractors as they are not delayed by having to sit through an induction when they arrive on site, instead they can get straight to work following a briefing of current site activities.
Benefits
The GetOnSite system instantly provided a consistent quality induction process that improved working conditions on site. By pre inducting contractors, the workforce is more relaxed as they do not have to rush to attend a long induction before starting work, and they do not have to publicly declare any medical issues in front of work colleagues.
Advantages include:
- Time saved by site managers due to not having to carry out and repeat inductions
- Guaranteed consistency with the quality of the induction
- Changes to the site can be quickly communicated to everyone via a text or e-mail
- Records are safely stored and easily accessed
The overall result was no more missed inductions! If someone has not completed an induction when they arrive on site, they are simply given the site PIN code and can quickly do the induction from the canteen without interrupting the site manager or other contractors.
“Updating inductions is now so easy! Our works manager has embraced the GetOnSite platform, and an external expert commented ‘what a great system’ when carrying out an audit”.
Results
Improvements in the way Britannia operated on site were seen immediately. Information, including updated Covid-19 regulations, can be easily reviewed, and changed as needed, and it is easy to check a contractor’s understanding with the option of asking questions relating to the induction.
Additional advantages included:
- Elimination of having to arrange a set time for an induction
- Supply chain contractors turning up on site at various times of the day causing site managers to stop work to induct them
- Reduced stress and anxiety for contractors and managers
- Controlled access to information if every required following an incident
For more information about how online inductions can help save time and money, arrange a free demo.
