Across the organisation, contractors were inducted on site as they arrived for work. Due to delays out of their direct control, site managers were having to repeat the induction process for late arrivals.
With everything recorded on paper, the induction process was very labour intensive, and logs had to be duplicated to be kept on file in head office.
Moving the induction process online would help Henstaff save:
- At least £50 per day per site on time spent repeating inductions waiting for stragglers
- Valuable time used auditing contractors’ logs
- The duplication of paper records
Henstaff had been looking for a solution for years but had not been able to find a system that was unique and easy to use.
Solution
Construction Manager, John Lewis, identified that moving inductions online would improve efficiency for the company. Following extensive research, John discovered and contacted GetOnSite and liked what he saw.
After a system demo, it became clear that taking advantage of a 30-day free trial of the GetOnSite system, efficiency would improve by:
- Eliminating labour intensive record keeping
- Saving valuable time by streamlining the induction process
- Providing a secure audit trail of contractor logs
John supplied Henstaff’s current PowerPoint induction to the GetOnSite team for them to build the online induction, which was rolled out on a new site.
“Data storage in the cloud is a big bonus for us across our sites, we are not duplicating everything, and everyone that needs to has access to the information 24/7.”
John Lewis – Construction Manager
Benefits
Collecting contractor information online has led to more detailed responses from inductees, resulting in a complete and up-to-date overview of risk. Site managers can review logs and instantly identify any issues that are flagged up by the system so that they can be dealt with quickly and efficiently.
Completing inductions before arriving at work speeds up busy Monday mornings, resulting in:
- Increased productivity due to contractors starting work faster
- Mitigation of risk and the flagging of important issues
- More complete responses from inductees
“Our site managers think the GetOnSite induction system is very good, and they are delighted that it has eliminated the need for them to repeat inductions”.
Results
With initial training on how to amend and change inductions, the whole process has developed into an easy-to-use system that is rolled out on new sites. The induction building process for new sites has been very effective with deadlines consistently met by the GetOnSite team.
For more information about how online inductions can help save time and money, arrange a free demo.
